If you struggle with figuring out what to work on, or feel like you haven’t made a dent in your to-do list at the end of the day, you’re not alone.
Managing your time is one of the hardest transitions to make going from a corporate setting to being your own boss. There isn’t someone to tell you what needs to be worked on next or what’s expected of you at next week’s meeting.
The only one holding you accountable, is you.
If you want to stop wasting hours, or days, you need to know what to focus on and be intentional with your time. Today, I’m going to share my method for simplifying my to-do list into manageable chunks.
List every single task you have to do
Take 10 minutes and write down all your tasks you can think of. Instead of just thinking about everything you have to do, write it down so you can see what needs to be done and so you can track your progress.
Choose your top 3 tasks each day
Choose the 3 most important tasks to get done that day. Instead of looking at your to-do list as never-ending, just focus on the most important tasks at hand. Instead of spending an hour re-creating your blog graphics, you’ll be able to focus on what you should really be spending your time on – like your client proposal due in 3 hours.
Set up your to-do list in Trello
When you get your free Trello template in your inbox, copy the board, and start filling in your week.
The first board is for your to-do’s. All of them. List down everything you can think of that you need to work on. Get it written down instead of keeping it all jumbled in your mind.
You’ll notice each day is broken down into two sections. The first is for your top 3 tasks of the day. These are the most important tasks you’ll work on. If you don’t finish something before the day ends, drag it to the next day’s card.
The second section is your recurring tasks. For example, on Monday’s you might send a weekly report to your clients, you would create a card for this to check off each week.
Having my tasks for the week in Trello has helped my productivity immensely! Not to mention, focusing on my top 3 tasks has helped me stop jumping from task to task as I thought of them.
Every Friday, schedule 10 minutes to go through the list of your to-dos that did not get done. For each task that’s left, ask yourself these questions:
Is it important?
Does it help me make money?
If you answered no to both of those questions, delete the task – for good. There’s no point wasting your precious time on tasks that are not important to your business and aren’t helping you make money. If you answered yes, convert them to a card and schedule them for the next week.